SaveContact (POST) | GEP TECH DOCUMENTATION

Overview

This POST API can be used to capture new additions in contact details from ERP into GEP SMART, that can be used as a reference in P2P transactions.

URL Format: https://<Instance>/SmartInterfaceAPI/api/Contact/ContactDetails

Request

{
"gepContactCode": 0,
"userName": "string",
"contactCode": "string",
"managerCode": [
"string"
],
"address": {
"addressLine1": "string",
"addressLine2": "string",
"addressLine3": "string",
"city": "string",
"stateCode": "string",
"stateOther": "string",
"countryCode": "string",
"zipCode": "string",
"faxNo": "string",
"phoneNo": "string",
"phoneOther": "string",
"phoneExtension": "string",
"phoneOtherExtension": "string",
"county": "string",
"poBoxNumber": "string"
},
"firstName": "string",
"lastName": "string",
"emailAddress": "string",
"authorityAmt": 0,
"isActive": true,
"isDeleted": true,
"userActivities": [{
"activityName": "NONE"
}],
"timeZone": "string",
"locationCode": "string",
"currencyCode": "string",
"UserProfileCurrencyCode": "string",
"designation": "string",
"commitmentAmount": 0,
"orgEntities": [{
"entityCode": "string",
"isDefault": true,
"entityType": "string",
"lobEntityCode": "string"
}],
"accountingEntities": [{
"entityCode": "string",
"isDefault": true,
"entityType": "string",
"lobEntityCode": "string"
}],
"contactOrgDetails": [{
"orgEntity": {
"entityCode": "string",
"isDefault": true,
"entityType": "string",
"lobEntityCode": "string"
},
"personaAndRoles": {
"personaName": "string",
"personaCode": "string",
"activities": [{
"code": "string",
"name": "string",
"description": "string"
}],
"personaDescription": "string"
},
"lobType": "string",
"isDefaultLOB": true
}],
"categories": [{
"pasCode": 0,
"isDefault": true,
"clientPasCode": "string",
"isDeleted": true
}],
"regions": [{
"regionName": "string",
"isDefault": true
}],
"lastLoginDate": "2020-01-21T11:53:45.057Z",
"personaAndRoles": {
"personaName": "string",
"personaCode": "string",
"activities": [{
"code": "string",
"name": "string",
"description": "string"
}],
"personaDescription": "string"
},
"customFields": [{
"key": "string",
"value": [
"string"
],
"subCustomField": [
null
]
}],
"ssoType": 0,
"cultureCode": "string",
"authorizeAmountForProject": 0,
"secondaryAuthorizeAmount": 0,
"secondaryAuthorizeAmountForContract": 0,
"amendmentAuthorizeAmountForContract": 0,
"workGroup": "string",
"contactManagers": [{
"managerCode": "string",
"managerType": "string"
}],
"authorityAmountDetails": [{
"documentType": "string",
"lobType": "string",
"lobEntityCode": "string",
"entityType": "string",
"entityCode": "string",
"isDeleted": true,
"amountAttributes": [{
"amountCode": "string",
"amount": 0
}]
}],
"deliverTo": {
"deliverToLocationNumber": "string",
"isDeleted": true,
"locationData": [{
"culture": "string",
"deliverToLocationName": "string",
"field": [{
"key": "string",
"fieldValue": "string"
}]
}



]
}



}

Response

{
  "data": null,
  "statusCode": "String",
  "errorDetails": [
    {
      "key": "string",
      "errors": [
        {
          "errorCode": "string",
          "errorDescription": "string"
        }
      ]
    }
  ],
  "successDetails": [
    {
      "key": "String"
    }
  ]
}

Additional Information

Following are the examples of CurrencyCode:

USD
EUR
GBP
ADF
ADP
AED
AFA

Note: The Valid source of the CurrencyCode has to be GEP SMART CurrencyMaster only.

Examples

Success Scenario - Request

Below request only contains the mandatory attribute(s):

[
  {
    "UserName": "Avian_test1@gep.com",
    "ContactCode": "CM_ContactCode_2",
    "ManagerCode": [
      "MN22011605"
    ],
    "Address": {
      "CountryCode": "US"
    },
    "FirstName": "FNameMN-1",
    "LastName": "LNameMN-1",
    "EmailAddress": "pg1@gep.com"
  }
]

Success Scenario - Response

{
  "data": null,
  "statusCode": "200",
  "errorDetails": [],
  "successDetails": [
    {
      "key": "CM_ContactCode_2"
    }
  ]
}

Error Scenario 1 - Request

Below request contains a missing value of a mandatory attribute - UserName:

[
  {
    "UserName": "",
    "ContactCode": "CM_ContactCode_2",
    "ManagerCode": [
      "MN22011605"
    ],
    "Address": {
      "CountryCode": "US"
    },
    "FirstName": "FNameMN-1",
    "LastName": "LNameMN-1",
    "EmailAddress": "pg1@gep.com"
  }
]

Error Scenario 1 - Response

{
  "data": null,
  "statusCode": "400",
  "errorDetails": [
    {
      "key": "CM_ContactCode_2",
      "errors": [
        {
          "errorCode": "MandatoryField",
          "errorDescription": "UserName is Mandatory"
        }
      ]
    }
  ],
  "successDetails": []
}

Error Scenario 2 - Request

Below request contains a missing value of an optional attribute - RegionName:

[
  {
    "UserName": "userMNAvad111@gep.com",
    "ContactCode": "CM_ContactCode_2",
    "ManagerCode": [
      "MN22011605"
    ],
    "Address": {
      "AddressLine1": "Smith Villa",
      "AddressLine2": "thane belapur road",
      "AddressLine3": "78",
      "City": "thane",
      "StateCode": "TX",
      "StateOther": "NUiversity",
      "CountryCode": "US",
      "ZipCode": "",
      "FaxNo": "233-900-0898",
      "PhoneNo": "61372100",
      "PhoneOther": "233-900-4567",
      "PhoneExtension": "1234",
      "PhoneOtherExtension": "4556",
      "County": "blast county"
    },
    "FirstName": "FNameMN-1",
    "LastName": "LNameMN-1",
    "EmailAddress": "pg1@gep.com",
    "AuthorityAmt": 1,
    "IsActive": false,
    "IsDeleted": false,
    "UserActivities": [
      {
        "ActivityName": "ADMINISTRATION"
      }
    ],
    "TimeZone": "Eastern Standard Time",
    "Designation": "new",
    "CommitmentAmount": 6000,
    "Regions": [
      {
        "IsDefault": false,
        "WorkGroup": 2
      }
    ]
  }
]

Error Scenario 2 - Response

{
  "data": null,
  "statusCode": "400",
  "errorDetails": [
    {
      "key": "CM_ContactCode_2",
      "errors": [
        {
          "errorCode": "Exception",
          "errorDescription": "Object reference not set to an instance of an object."
        }
      ]
    }
  ],
  "successDetails": []
}

Data Elements

	Buyer Contact
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.1	ContactCode	Yes	String	Contact Code	Max length is 50 No Contact Code found Could not process the data since the user and the manager are the same. Multiple users ([username(s)]) are mapped with the same contact code : [ContactCode]
1.2	UserName	Yes	String	User Name of entity	Max length is 100 Invalid User Name Different user with the same Username already exists. UserName already exists for another user.
1.3	FirstName	Yes	String	First Name of the entity	Max length is 50 FirstName is mandatory
1.4	LastName	Yes	String	Last Name of the entity	Max length is 30 Last Name is mandatory
1.5	EmailAddress	Yes	String	Email Address of the entity	Invalid Email Address Email Address is mandatory
1.6	Address	No	List of Address object	Check Data Type Address for details	Address is Mandatory. [This would only be applicable only in a new user creation]
1.7	AuthorityAmt	No	Decimal	Authority Amount of the entity
1.8	IsActive	No	Boolean	Status of the entity if they are active or not. If not passed, the value will be considered false.
1.9	IsDeleted	No	Boolean	Status of the entity if they are to be visible or not on the application.
1.10	UserActivities	No	List of Activity object	Check Data Type Activity for details
1.11	TimeZone	No	String	Time Zone of the entity	Max length is 100 Invalid Time Zone
1.12	LocationCode	No	String	Location Code of the entity	Max length is 50
1.13	CurrencyCode	No	String	Currency Code of the entity
	UserProfileCurrencyCode	No	String	Currency Code of the User’s Profile	Invalid user profile currency code If this field is not provided or provided as null/empty in request during user creation, then the default domain currency is set against the user profile otherwise if the valid value is provided then that value will be set If this field is not provided or provided as null/empty in request during user updation, then the existing currency for that user is retained otherwise if the valid value is provided then that value will be updated
1.14	Designation	No	String	Designation of the entity	Max length is 100
1.15	CommitmentAmount	No	Decimal	Commitment Amount of the entity
1.16	OrgEntities	No	List of OrgEntity object	Check Data Type OrgEntity for details
1.17	AccountingEntities	No	List of OrgEntity object	Check Data Type OrgEntity for details
1.18	ContactOrgDetails	No	List of ContactOrgDetails object	Check Data Type ContactDetails for details
1.19	Categories	No	List of PAS object	Check Data Type PAS for details
1.20	Regions	No	List of Regions object	Check Data Type Regions for details
1.21	LastLoginDate	No	DateTime
1.22	PersonaAndRoles	No	List of PersonaAndRoles object	Check Data Type PersonaAndDetails for details
1.23	CustomFields	No	List of CustomField object	Check Data Type CustomField for details
1.24	SSOType	No	Int	SSO Type	Invalid SSO Type
1.25	CultureCode	No	String	Culture Code
1.26	AuthorizeAmountForProject	No	Decimal	Authorize Amount for Project
1.27	SecondaryAuthorizeAmount	No	Decimal	Secondary Authorize Amount
1.28	SecondaryAuthorizeAmountForContract	No	Decimal	Secondary Authorize Amount for Contract
1.29	AmendmentAuthorizeAmountForContract	No	Decimal	Amendment Authorize Amount for Contract
1.30	WorkGroup	No	String	Work Group of the entity
1.31	ContactManagers	No	List of ContactManager object	Check Data Type ContactManager for details
1.32	GEPContactCode	No	Long	GEP Contact Code of the entity This field is only available on Outbound and not on Inbound
1.33	ManagerCode	No	List of String	Manager Code	Invalid Manager Code Multiple Managers are not allowed Could not process the data since the user and the manager are the same

	Address
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.6.1	AddressLine1	Yes	String (500)	Address line 1 of the entity	AddressLine1 is mandatory Max length for AddressLine1 is 500
1.6.2	City	Yes	String (50)	City of the entity	City is mandatory Max length for City is 50
1.6.3	StateCode	Yes	String (10)	State code of the entity	StateCode is mandatory Max length for StateCode is 10 Invalid State
1.6.4	CountryCode	Yes	String (2)	Country code of the entity	CountryCode is mandatory Max length for CountryCode is 2 Invalid Country Code
1.6.5	ZipCode	Yes	String (10)	Zip code of the entity	ZipCode is mandatory Max length for ZipCode is 10
1.6.6	AddressLine2	No	String	Address line 2 of the entity	Max length for AddressLine2 is 500
1.6.7	AddressLine3	No	String (100)	Address line 3 of the entity	Max length for AddressLine3 is 100
1.6.8	StateOther	No	String	State name (in case of others) of the entity	Max length for State other is 50
1.6.9	FaxNo	No	String (20)	Fax number of the entity	Max length for FaxNo is 20 Special characters and spaces are not allowed for Fax number except these +(-./ )#@&
1.6.10	PhoneNo	No	String	Phone number of the entity	Max length for PhoneNo is 50 Special characters and spaces are not allowed for phone except these +(-./ )#@&
1.6.11	PhoneOther	No	String (20)	Phone 2 of the entity	Max length for PhoneOther is 20 Special characters and spaces are not allowed for PhoneOther except these +(-./ )#@&
1.6.12	PhoneExtension	No	String	Phone extension of the entity	Max length for PhoneExtension is 10
1.6.13	PhoneOtherExtension	No	String	Phone 2’s extension of the entity	Max length for PhoneOtherExtension is 10
1.6.14	County	No	String (50)	County of the address	Max length for County is 50
1.6.15	PoBoxNumber	No	String

UserActivities

S.No.

Property

Required?

Data type

Description

Validations / Exceptions

1.10.1

ActivityName

No

Activities Enum

One of the following values will be provided in this field; “NONE”, “ADMINISTRATION”, “HOME”, “VIEW_GEPICENTER etc.

	OrgEntities
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.16.1	EntityCode	No	String	Entity Code of entity	Invalid Org Entity Code
1.16.2	IsDefault	No	Boolean	Status of the entity if this is default or not	Multiple default Org Entities are not allowed
1.16.3	EntityType	No	String	Entity Type of entity	Either Entity Type is missing or Invalid Entity Type for entities
1.16.4	LOBEntityCode	No	String	LOB Entity Code of entity

	AccountingEntities
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.17.1	EntityCode	No	String	Entity Code of entity	Invalid Accounting Org Entity Code
1.17.2	IsDefault	No	Boolean	Status of the entity if this is default or not
1.17.3	EntityType	No	String	Entity Type of entity
1.17.4	LOBEntityCode	No	String	LOB Entity Code of entity

	ContactOrgDetails
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.18.1	OrgEntities	No	List of OrgEntity object	Check Data Type OrgEntity for details	Invalid Org Entity Code
1.18.2	PersonaAndRoles	No	List of PersonaAndRoles object	Check Data Type PersonaAndDetails for details
1.18.3	LobType	No	String	LOB Type of entity	LOB Type should be either Belonging or Serving Multiple Blank LOB Type Is not valid for contact code
1.18.4	IsDefaultLOB	No	Boolean	Status of the entity if this is default LOB or not	If LOB Type is serving: Multiple Default Serving LOB are not allowed for contact code. If LOB Type is belonging: Multiple Default Belonging LOB is not allowed for one contact code.

	Categories
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.19.1	PasCode	No	Long	PAS Code of entity	Category Is Invalid
1.19.2	IsDefault	No	Boolean	Status of the entity if this is default or not	Multiple default Categories not allowed
1.19.3	ClientPasCode	No	String	Client Pas Code of entity
1.19.4	IsDeleted	No	Boolean	Status of the entity if they are to be visible or not on the application

	Regions
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.20.1	RegionName	No	String	Region name of entity	Region is invalid
1.20.2	IsDefault	No	Boolean	Status of the entity if this is default or not	Multiple default Regions not allowed

	PersonaAndRoles
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.22.1	PersonaName	No	String	Name of the entity
1.22.2	PersonaCode	No	String	Persona Code of the entity	Invalid Persona Code
1.22.3	Activities	No	List of UserActivity object	Check data type UserActivity for details
1.22.4	PersonaDescription	No	String	Persona Description of entity

	Activities
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.22.3.1	Code	No	String	Code of the entity	Invalid Activity Code
1.22.3.2	Name	No	String	Name of the entity
1.22.3.3	Description	No	String	Description of the entity

	CustomFields
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.23.1	Key	No	String	Key of the entity	Custom Field is invalid if key is not User Business Unit if key is User Business Unit: Business Units code is invalid Custom fields Key text is empty
1.23.2	Value	No	List of String	Value of the entity	Custom field has invalid values Custom field cannot have multiple values
1.23.3	SubCustomField	No	List of CustomField object	Check data Type Custom fields for details

	ContactManagers
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.31.1	ManagerCode	No	String	Manager Code	Could not process the data since the user and the manager are the same
1.31.2	ManagerType	No	String	Manager Type

	Deliver To
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.31.1	DeliverToLocationNumber	No	String	Deliver To Location Number
1.31.2	LocationCode	No	String	location code
	IsDeleted	No	boolean	IsDeleted
	Location Data	No	List Of Location Data	Check data type Location Data for details

	Location Data
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.31.1	Culture	No	String	Culture Code	Invalid Culture
1.31.2	DeliverToLocationName	No	String	DeliverToLocationName
	Field	No	List Of Field Objects	Check data type Location Data for details

	Field
S.No.	Property	Required?	Data type	Description	Validations/Exceptions
1.31.1	Key	No	String	This key should be configured in the master table, else will get an error	Invalid Key
1.31.2	FieldValue	No	String	FieldValue